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HR & Payroll

HR & Payroll Software for Pakistani Businesses

Manage staff salary, attendance, advances, bonuses, deductions and commission in one place. HisabMate connects payroll with Cash & Bank, each employee’s ledger and your reports, so every staff payment stays recorded and reconciled — from the attendance sheet to the salary slip and the Profit & Loss.

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How it works

HR & Payroll, step by step

  1. 01

    Add employees and their pay

    Record each employee and how he is paid — monthly, daily wage, per hour, per piece or commission only — with any allowances, from a date.

  2. 02

    Record attendance, leave and holidays

    Mark the day with one tap for everyone present, then change only who was absent, on a half day or on leave. Late, short-hours and overtime minutes are worked out from the times.

  3. 03

    Track advances, bonuses and fines

    Give an advance from Cash & Bank and set how much to recover on each payroll. Bonus, fine, deduction and adjustment go on the employee’s numbered ledger.

  4. 04

    Preview salary and commission

    Load the period: every employee’s card shows attendance totals, deductions, overtime, commission and the proposed advance recovery, with the formula.

  5. 05

    Post payroll and print slips

    Save a draft, check it, then post. Each employee’s ledger gets its salary lines, and salary slips print in English or Urdu.

  6. 06

    Pay in full or in part

    Pay salaries from one Cash & Bank account on the date you choose. A part payment leaves the rest as salary due on his ledger.

Example

A worked example

Made-up figures. Monthly salary Rs 30,000 on a 30-day basis (one day = Rs 1,000). He has an open advance of Rs 5,000 with no fixed amount to recover each month, so the whole advance is proposed — you can lower it on the card.

LineHow it is worked outAmount
BasicRs 30,000 − 2 absent days × Rs 1,000Rs 28,000
Commission1% of Rs 2,00,000 sales credited to himRs 2,000
GrossBasic + commissionRs 30,000
Advance recoveredProposed from his open advance−Rs 5,000
Net salaryGross − advance recoveredRs 25,000

On a 26-day basis one day is Rs 1,153.85, so the same two absent days come to Rs 2,307.70. The basis is your choice in Settings, and every line shows its formula before the payroll is posted.

Everything included

25 features in this module

  • Employee records: father’s name, CNIC, phone, address, designation, department, joining and leaving dates
  • Employee numbers, and an employee is never deleted — one who leaves keeps his history
  • Link an employee to his app login so his sales and collections count for his commission
  • Opening advance and opening salary due when you start
  • Pay from a date: monthly, daily wage, per hour, per piece or commission only, with named allowances
  • Each employee’s own payroll period (monthly, fortnightly or weekly), days basis, overtime rule and hours
  • Two balances per employee — the advance he owes and the salary the shop owes — and the net due
  • Give an advance from any Cash & Bank account, with an amount to recover on each payroll
  • Advance returned, salary paid in full or in part, bonus, fine, named deduction and adjustment
  • A numbered ledger for each employee, printed on A4, A5, 80 mm or 58 mm in English or Urdu
  • Daily attendance sheet: Mark all present, then Absent, Half day, Leave, Holiday or Off; time in and out; pieces
  • Late, short-hours and overtime minutes worked out from the shift and kept with the day
  • Rules for lates, leaving early and overtime, each explained with a worked example
  • Shop holidays, weekly off days, and paid or unpaid leave for each employee
  • Attendance used for payroll from a date you choose; until then payroll lines are typed
  • Monthly, fortnightly, weekly or custom-date payroll runs: preview, draft, post, pay
  • A salary shorter than a month paid by its calendar share; a raise in the middle of the month split by date
  • The formula shown on every line, with advance recovery proposed from his open advance
  • Salary slips on A4, A5, 80 mm or 58 mm, in English or Urdu
  • Commission plans on sales or on collections: a percent, slabs, or a fixed amount per sale
  • Commission sheet with every sale and receipt behind it; re-credit with a reason, and a history of every change
  • Commission paid through payroll, as its own line on the employee’s ledger
  • Eight HR reports: employee list, attendance register and summary, payroll register, salary and advances paid, advances outstanding, employee statement, commission
  • Advances never counted as an expense; posted payroll shown as salaries in the Profit & Loss
  • Separate role permissions for staff, payroll, attendance, leave, commission and HR reports

Who uses it

Businesses this module is built for

FAQ

Questions

What is HR and payroll software?

Software that keeps your staff records, attendance, advances and commission, and works out each person’s salary from them. In HisabMate it is connected with Cash & Bank, each employee’s ledger and the Profit & Loss, so the salary you calculate is the salary that is recorded and paid.

Can HisabMate calculate monthly salaries?

Yes. For monthly staff, HisabMate deducts absent days using the selected 30-day, 26-day, actual-working-days or custom basis. Shorter runs are prorated by calendar days, and mid-month pay changes are split by date.

Can I manage daily-wage and hourly workers?

Yes. Each employee has his own pay type — monthly, daily wage, per hour, per piece or commission only — and his own payroll period: monthly, fortnightly or weekly.

Can employee advances be deducted from salary?

Yes. Give the advance from a Cash & Bank account and set how much to recover on each payroll. The payroll proposes that amount (never more than he owes or than his pay); you can change it before posting.

Can I track attendance and leave?

Yes. A daily attendance sheet with Present, Absent, Half day, Leave, Holiday and Off, time in and time out, shop holidays, weekly offs, and paid or unpaid leave for each employee. From the date you choose, payroll takes the days from the sheet.

Does HisabMate calculate salesman commission?

Yes. Give a salesman a commission plan on sales — a percent, slabs or a fixed amount per sale — and a recovery man a plan on collections. Sales and receipts are credited by route and login, and the commission comes into his payroll.

Can I pay salary in parts?

Yes. After the payroll is posted, pay any part of an employee’s salary now; the rest stays as salary due on his ledger until you pay it.

Can I print salary slips in Urdu?

Yes. Salary slips and employee ledgers print in English or Urdu on A4, A5, and 80 mm or 58 mm thermal rolls.

Can staff see other employees’ salaries?

No. HR has its own role permissions, off by default. A role that may see the employee list but not payroll gets the list without pay figures. Salary figures are protected by separate HR and payroll permissions.

Can I run weekly or fortnightly payroll?

Yes. Payroll runs can be monthly, fortnightly, weekly or for custom dates. Employees whose normal payroll period differs from the current run start unticked, helping prevent accidental duplicate payroll.

Roman Urdu

HR aur payroll software kya hota hai?

Yeh software staff ka record, haziri, advance aur commission rakhta hai aur in se har bande ki tankhwah bana deta hai. HisabMate mein yeh Cash & Bank, mulazim ke khaate aur munafa nuqsan report se juda hai.

Kya HisabMate monthly salary calculate karta hai?

Ji haan. Mahana tankhwah mein se ghair hazir din ek din ki tankhwah ke hisaab se katte hain. Mahine se chhota run calendar hisse se banta hai, aur mahine ke beech tankhwah barhe to dono hisse alag gine jate hain.

Kya daily wage aur hourly staff manage ho sakta hai?

Ji haan. Har mulazim ki apni pay type hoti hai — mahana, dihari, fi ghanta, fi piece ya sirf commission — aur apna payroll period: mahana, pandrah roza ya haftawar.

Kya advance salary se recover ho sakta hai?

Ji haan. Advance Cash & Bank se dein aur likh dein ke har payroll par kitna katna hai. Payroll wahi raqam khud tajweez karta hai, post karne se pehle badal bhi sakte hain.

Attendance aur leave ka hisaab rakha ja sakta hai?

Ji haan. Rozana haziri sheet, aane jaane ka waqt, dukaan ki chhuttiyan aur har mulazim ki paid ya unpaid leave. Jis tareekh se aap chahein, payroll din sheet se leta hai.

Salesman ki commission calculate hoti hai?

Ji haan. Salesman ko sale par plan dein — percent, slabs ya har sale par fixed raqam — aur recovery man ko wasooli par. Commission khud payroll mein aa jata hai.

Salary part payment mein de sakte hain?

Ji haan. Payroll post hone ke baad jitni tankhwah abhi dena chahein dein, baqi uske khaate mein wajib-ul-ada rehti hai.

Urdu salary slip print ho sakti hai?

Ji haan. Salary slip aur mulazim ka khaata Urdu ya English mein A4, A5, 80 mm ya 58 mm par print hota hai.

Kya staff doosre employees ki salary dekh sakta hai?

Nahi. HR ki alag permissions hain jo shuru mein band hoti hain. Payroll ki ijazat ke baghair kisi ko tankhwah nazar nahi aati.

Weekly ya fortnightly payroll chal sakta hai?

Ji haan. Payroll mahana, pandrah roza, haftawar ya apni tareekhon ka chal sakta hai.

Works together with

Related modules

See it on your own business

See HisabMate HR & Payroll on your own business. Book a free demo on WhatsApp.

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