Hospital accounts
Institutions pay on terms.
Pharmacy & Medical
Surgical & Medical Equipment Software in Pakistan
Surgical and medical equipment store software: items with and without expiry, hospital credit and serial numbers.
Also searched as: Surgical store softwareسرجیکل سٹور سافٹ ویئر
The challenge
Where Surgical & Medical Equipment businesses lose time and money
Mixed items
Some items expire, some carry serials.
Many units
Boxes, packs and pieces.
Different buyers, different rates
Hospitals, clinics and walk-in buyers are each quoted their own rate.
Sterile stock that expires
Gloves, syringes and sutures lose their value on the expiry date.
Returns to suppliers
Short-dated or damaged goods go back to the distributor.
How it works
How HisabMate runs your Surgical & Medical Equipment business
In HisabMate each item decides for itself whether it carries a batch and an expiry date, so gloves and sutures are tracked to their lots while instruments and furniture are not. The nearest expiry sells first, an expired batch cannot be billed, and a morning alert lists what is about to expire.
One item can be bought by the carton and sold by the box or the piece, with the stock converted for you. Each item can carry a sale price, a wholesale price and a distributor price, and a warning appears when a rate falls below your minimum.
Hospitals and clinics buy on credit against their own ledgers, with statements on WhatsApp and an aged receivables report, and goods going back to a supplier get a numbered debit note against the original purchase.
The solution
Everything your business needs, in one software
The modules below come set up for your business — and every other HisabMate module is there when you need it.
Batch & Expiry
Built for pharmacies and FMCG: every lot tracked to its expiry.
- Batch number, manufacturing date and expiry date on every purchase
- Nearest-expiry batch sold first at the counter
- Expired batches cannot be sold — refused by the server
- Expired stock can still be moved or adjusted
- Near-expiry alerts every morning
Point of Sale & Fast POS
Two counters: a classic POS for detailed bills and a touch-first Fast POS for busy shops.
- Fast POS with item pictures, categories and large touch targets
- Hold a bill and recall it later (Ctrl+H, F2) while you serve the next customer
- Barcode and QR scanning on both counters
- Cash, card, bank and wallet payments into the account you choose
- Line discounts, bill discounts, sales tax and extra charges on one screen
Inventory & Warehouses
Stock that is always right — by item, unit, batch and location.
- Categories, subcategories, brands and item pictures
- Multiple units per item (carton, box, piece) with conversions
- Price tiers, minimum sale price and bulk price updates
- Several shops and warehouses, with stock transfers between them
- Stock adjustments, and undo by posting the opposite entry — both stay on record
Purchases & Suppliers
Buy right, at the right rate, and keep every supplier balance clear.
- Purchase orders with last-rate lookup
- Convert a purchase order into a purchase in one step
- Purchase returns with numbered debit notes quoting the original invoice
- Schemes and bonus goods on purchases
- Supplier ledgers, statements and aged payables
Alerts & Notifications
The software tells you what needs attention.
- Alert rules for low stock, reorder, out of stock and expiry
- Rules per product, category or location — the most specific wins
- Checked every morning; an alert stays until the problem is fixed
- Events: order booked, payment collected
- Android notification bar alerts while the app runs in the background
Barcodes & Labels
Scan what the manufacturer printed, or print your own.
- Item code and manufacturer barcode kept separate
- Several barcodes per pack size (carton, box, piece)
- Duplicate barcodes refused before they cause wrong bills
- Barcode label printing with price and name
- A4 sticker sheets or thermal label rolls
Reports & Dashboard
60+ reports, each with print, PDF and CSV.
- Dashboard: sales, receivables, payables, cash, cost of goods and net profit
- Installment health: due today, overdue and collected
- Profit and loss, profit by product, by customer and by invoice
- Period comparison
- Sales register, summary, net sales and sales by item, category, brand, company, customer, route, salesman or payment method
Users, Permissions & Audit
Your staff do what you allow — and every deletion is on record.
- Roles with view, create, edit, delete, print, ledger and view-all rights per module, set up for your team
- Permissions enforced inside the database, not only on screen
- Each business’s data kept completely separate
- Money and stock changes are all-or-nothing
- Deleted documents, price changes, user activity and users & access reports
Intelligence built in
Rules HisabMate applies for you
Nearest expiry first
At the counter the batch closest to expiry goes out first. Expired stock is excluded from what you can sell, and the server refuses it even if a screen does not.
True cost, true profit
Weighted average cost is recalculated on every purchase and frozen onto each sale line — so profit by invoice, product and customer is real, bonus goods included.
Alerts that wait for action
Rules per product, category or location for low stock, reorder and expiry — checked every morning. An alert stays until the problem is fixed, not until someone clicks it away.
FAQ
Surgical & Medical Equipment software — questions
Can hospitals buy on credit?
Yes, with ledgers, statements and aged receivables.
Can some items track expiry?
Yes. Batch and expiry is set per item.
Can I sell in boxes and in pieces?
Yes. An item can have several units — carton, box and piece — with conversions, so stock stays right whichever unit is sold.
Can I keep different rates for hospitals and retail buyers?
Yes. Each item has a sale price, a wholesale price and a distributor price, plus a minimum sale price that warns before a bill goes below it.
Can I keep stock in the shop and in a warehouse?
Yes. Stock is kept by location, with transfers between the shop and warehouses and location-wise stock reports.
Can I return goods to the supplier?
Yes. Purchase returns are numbered debit notes that quote the original purchase invoice, and the supplier’s balance updates with them.
Does HisabMate track expiry by batch?
Yes. Every purchase records batch and expiry, the nearest-expiry batch sells first, and expired batches cannot be billed.
Will I be warned before stock expires?
Yes. Near-expiry alerts are checked every morning and stay until you act on them.
Roman Urdu
Surgical store ka software?
Hospital ka udhar, expiry aur boxes/pieces units — HisabMate mein.
Hospital aur retail ke alag rate rakh sakte hain?
Ji haan. Har item par sale, wholesale aur distributor price, aur minimum price ki warning.
Expiry se pehle pata chalega?
Ji haan. Har subah expiry check hoti hai aur qareeb expiry wale items ki alert aati hai.
Medical store ka software kaun sa acha hai?
Jis mein batch aur expiry ho, expire dawai bill na ho, aur expiry se pehle alert aaye — HisabMate mein ye sab hai.
Guides and tools
Read more for Surgical & Medical Equipment businesses
See how HisabMate compares to other software in Pakistan
Run your business on HisabMate
Free trial — no card, no advance payment. Pay only when you are satisfied.