Expiry across routes
Short-expiry stock must move first.
Pharmacy & Medical
Pharma Distributor Software in Pakistan
Pharma distribution software: batch and expiry, company schemes, salesman orders, load sheets and pharmacy credit.
Also searched as: Pharma distributor softwareفارما ڈسٹری بیوٹر سافٹ ویئر
The challenge
Where Pharma Distributor businesses lose time and money
Company schemes
Bonus on slabs from every company.
Pharmacy credit
Hundreds of pharmacies on account.
Cartons, boxes and strips
Medicines are bought by the carton and sold by the box or strip.
Recovery on routes
Collections from pharmacies happen on the road and reach the office late.
Returns from pharmacies
Near-expiry and damaged stock comes back from pharmacies.
How it works
How HisabMate runs your Pharma Distributor business
HisabMate tracks every lot with its batch, manufacturing and expiry date from the purchase onwards; the nearest expiry goes out first and expired batches are refused at billing. Company schemes — 10+1, slabs and free goods — apply on sales and purchases, and bonus cost stays in cost of goods so profit is true.
Salesmen book orders from pharmacies on their phones with the item history in front of them; the office turns each order into an invoice in one step and prints a load sheet for every van. Price tiers and discount rules give each pharmacy its own rate.
Every pharmacy has a ledger with a credit limit, and collections are recorded by route and by person. Returns come back as sale returns with numbered credit notes, and expiring stock, batch stock and aged receivables reports show what to move and whom to chase.
The solution
Everything your business needs, in one software
The modules below come set up for your business — and every other HisabMate module is there when you need it.
Batch & Expiry
Built for pharmacies and FMCG: every lot tracked to its expiry.
- Batch number, manufacturing date and expiry date on every purchase
- Nearest-expiry batch sold first at the counter
- Expired batches cannot be sold — refused by the server
- Expired stock can still be moved or adjusted
- Near-expiry alerts every morning
Sale Orders & Field Booking
Salesmen book orders on their phones; the office turns them into invoices.
- Mobile order-booking form for field salesmen
- Order status from booked to partly and fully fulfilled, with line cancellations
- Convert an order into an invoice in one step
- Salesmen see only their own orders; owners see all
- Item history shown while booking
Schemes & Bonus Goods
Trade schemes applied automatically — on sales and on purchases.
- Buy X get Y of the same item
- Buy X get Y of a different item
- Quantity slabs (e.g. 10+1, 25+3)
- Manual bonus lines
- Defined by item, category or a specific customer, with date windows
Distribution, Routes & Dispatch
Routes, load sheets and route-wise recovery for distributors.
- Routes with an assigned recovery officer or salesman
- Load sheet and detailed load sheet for dispatch
- Delivery challan and gate pass printed from the invoice — quantities without prices, with signature lines
- Route-wise customers, receivables and collections
- Collection by person report
Discount Rules & Sales Tax
Pricing rules the counter follows on its own, and tax kept ready for compliance.
- Discount rules by customer, route, price tier, item, brand, company, subcategory or category
- Quantity slabs, bill-amount slabs, cash/credit conditions and date windows
- Line-level and whole-bill rules, as a percent or a fixed amount
- One rule wins — discounts never stack by accident
- Warning when a price falls below the minimum sale price
Inventory & Warehouses
Stock that is always right — by item, unit, batch and location.
- Categories, subcategories, brands and item pictures
- Multiple units per item (carton, box, piece) with conversions
- Price tiers, minimum sale price and bulk price updates
- Several shops and warehouses, with stock transfers between them
- Stock adjustments, and undo by posting the opposite entry — both stay on record
Purchases & Suppliers
Buy right, at the right rate, and keep every supplier balance clear.
- Purchase orders with last-rate lookup
- Convert a purchase order into a purchase in one step
- Purchase returns with numbered debit notes quoting the original invoice
- Schemes and bonus goods on purchases
- Supplier ledgers, statements and aged payables
Customers & Ledgers
Every party, every balance, every statement.
- Customers and suppliers with opening balances and default routes
- Running-balance ledgers and printable statements
- Advance payments from customers and to suppliers
- Statements and payment slips shared from the phone to WhatsApp
- Aged receivables and aged payables
Intelligence built in
Rules HisabMate applies for you
Nearest expiry first
At the counter the batch closest to expiry goes out first. Expired stock is excluded from what you can sell, and the server refuses it even if a screen does not.
True cost, true profit
Weighted average cost is recalculated on every purchase and frozen onto each sale line — so profit by invoice, product and customer is real, bonus goods included.
Alerts that wait for action
Rules per product, category or location for low stock, reorder and expiry — checked every morning. An alert stays until the problem is fixed, not until someone clicks it away.
FAQ
Pharma Distributor software — questions
Does it track batch and expiry in distribution?
Yes. Every lot carries its expiry, and expiring stock reports show what to move first.
Can salesmen book orders from pharmacies?
Yes, on their phones, converted to invoices in the office.
Can salesmen book orders on their phones?
Yes. Orders from the field are converted to invoices in one step, and salesmen see only their own orders.
Are company schemes applied automatically?
Yes. Quantity slabs and bonus goods apply on sales and on purchases, with bonus cost kept in cost of goods.
Can a pharmacy return near-expiry stock?
Yes. Sale returns with a numbered credit note quoting the original invoice, refunded or adjusted in the ledger.
Can I see collections by route and salesman?
Yes. Route-wise receivables, collection by person and aged receivables reports.
Does HisabMate track expiry by batch?
Yes. Every purchase records batch and expiry, the nearest-expiry batch sells first, and expired batches cannot be billed.
Will I be warned before stock expires?
Yes. Near-expiry alerts are checked every morning and stay until you act on them.
Roman Urdu
Pharma distributor ka software?
Batch/expiry, schemes, salesman orders aur load sheet — HisabMate mein.
Pharma distribution mein load sheet?
Har van ki load sheet aur detailed load sheet — HisabMate mein.
Pharmacy ka udhar aur recovery?
Har pharmacy ka ledger, credit limit aur route wise collection.
Medical store ka software kaun sa acha hai?
Jis mein batch aur expiry ho, expire dawai bill na ho, aur expiry se pehle alert aaye — HisabMate mein ye sab hai.
Guides and tools
Read more for Pharma Distributor businesses
Pharmacy guide
How to Control Expiry in a Pharmacy or Medical Store
Record batch and expiry on every purchase, sell the nearest expiry first, and act on near-expiry stock before it is lost. A guide for medical stores.
Distribution guide
Trade Schemes and Bonus (10+1): How to Account for Them
How distributors should handle schemes like 10+1 and 25+3: kinds of scheme, free goods on the invoice, and bonus counted in cost so profit stays true.
See how HisabMate compares to other software in Pakistan
Run your business on HisabMate
Free trial — no card, no advance payment. Pay only when you are satisfied.